Relay Conference Captioning
       

Frequently Asked Questions

Using the Site

The items in this section are in reference to the standalone captioning URL only. For specifics regarding using the service with web conferencing, refer to the guides in the section titled Web Conferencing User Guide.

What do I need to attend an event?
How do I change the display of the text?
What is the Refresh selection for?
What is Message to Captioner?
What is my limit to type into the Message to Captioner?
What is the Transcript button for?
Can my transcript be encrypted?
How can I print or save a transcript after a webinar?
What is the Message Center for?
Can I refresh the screen?
Can I adjust the size of my browser window?
What if I can speak for myself?

Troubleshooting Issues

If the words stop showing up, what does that mean?
What do I require to get the captioner connected to my event?
Do you have any contact so I can call for problems/questions?

General Questions

What’s the purpose of this service?
How do I get audio for the event?
What is the cost of this service?
Will this be recorded? Do I have privacy?
Can this service be used anywhere?
What is the Web Conference URL on the ordering page?
Do I need to provide a Teleconference phone number for a Web Conference?

Web Conferencing User Guide

Relay Conference Captioning User Guide

Using the Site

What do I need to participate in an event?

The minimum system requirements for attending an event are:
  • Internet Explorer, Chrome, Firefox, or Safari
  • JavaScript and cookies enabled in the browser
  • Microsoft Windows 7 or newer, or OS X
  • A high-speed Internet Connection Required
  • How do I change the display of the text?

    The site allows the ability to change the size of the text by using the lower left hand section of the site. In this section you are able to change the font type as well as the color and size. In addition you can change the background color and text color of any new text.

    What is the Refresh selection for?

    This drop down menu controls how long it takes for new text to appear in the live transcript. Higher intervals will display larger blocks of text at a slower rate, lower intervals display smaller blocks of text at a higher rate.

    What is Message to Captioner?

    This feature allows the participant to have the captioner voice into the conference call the text that is typed into this box by the participant. Please note that Message to Captioner is available if the event was ordered with the Relay Conference Captioning Service Type option selected.

    What is my limit to type into the Message to Captioner?

    There is no limit to the amount of text that can be typed into this box. Keep in mind that the more text that is entered into the ‘Message to Captioner’ window could cause a problem for the captioner. The text that is typed into this box will be displayed to the captioner after the return key is pressed on the keyboard. This text is then voiced into the call by the captioner, and the text is displayed in the live transcript. 

    What is the Transcript button for?

    A transcript is the full text of the conference call from the time that the captioner connected into the audio. Depending on the options selected by the person who scheduled the captioning, the transcript can be downloaded and printed out at the participant’s discretion by clicking this button. If the organizer of the event wishes that no transcripts can be saved, then the users will not be allowed to download or print out the transcripts. A participant’s late arrival during the session will not affect the availability of the full text as it is determined by the captioner’s arrival to the event and not the users.

    Can my transcript be encrypted?

    Yes, SSL encryption is available on all RCC events.

    How can I print or save a transcript after a webinar?

    If requested, the transcript is available on the page linked in the confirmation email from the time immediately following the webinar through the end of that day.

    After the day of the webinar, the host of the webinar may submit an email request along with the event ID to cc@captiontext.com for a copy of the transcript.

    What is the Message Center for?

    The Message Center is the section on the website that shows the participant what messages were sent to the captioner and the captioner’s responses to those messages. It acts in much the same manner as a chat window but the communication from the captioner is highly restricted within the Message Center. No one else can view this private dialogue. Only text that appears on the live transcript window becomes a part of the transcript.

    Can I refresh the screen?

    While you can refresh the screen at any time, the display is actually refreshed based on the Refresh setting selected from the drop down menu of the same name. If you are having trouble with the event for any reason, pressing the refresh button on the browser may resolve your issue.

    Can I adjust the size of my browser window?

    Yes, you can adjust the window to any size that you want, and your settings do not affect anyone else's display. We, recommend that your screen resolution be at 1024x768 pixels or higher and the browser window be set to full screen to allow for bigger font sizes that some users may require.

    What if I can speak for myself?

    If you prefer to speak directly into the discussion or conference call, please join the audio conference bridge provided for all participants. You will be able to read everything captioned from the Relay Conference Captioning link and respond directly using a telephone (standard or mobile).

    Troubleshooting Issues

    If the words stop showing up, what does that mean?

    If there are no words being displayed on the screen, it could mean that the event has ended or nobody is speaking at that exact moment. Make sure the captioner is present and that the event is still underway. If you are having trouble with the event for any reason, pressing the refresh button on the browser may alleviate your issue.

    What is required for the captioner to connect to an event?

    The captioner is provided with all the information they need to connect to the event, when the event is ordered. The primary requirement is access to the audio.

    Do you have any contact so I can call for problems/questions?

    Please contact your event organizer or host for support information.

    General Questions

    What’s the purpose of this service?

    You will connect into the conference call as arranged by the meeting organizer in the same manner that the captioner does. We are not a conference call provider and work with any audio or conferencing provider.

    How do I get audio for the event?

    The words that are spoken in the event and captioned by the captioner are not spoken out loud using the RCC service. If you wish to listen in on the spoken words being captioned, contact your event organizer.

    What is the cost of this service?

    Please contact your event organizer for any information regarding the cost of the service.

    Will this be recorded? Do I have privacy?

    The text of the event may be subject to recording via saved transcripts. This option is at the sole discretion of the requestor.

    Can this service be used anywhere?

    The service can be used anywhere with an Internet connected PC and captioner access to the event’s audio.

    What is the Web Conference URL on the ordering page?

    Enter the URL if you are hosting a web conference. If you are not hosting a web conference, leave this field blank.

    Do I need to provide a Teleconference phone number for a Web Conference?

    If you are using a VoIP (Voice over IP) provider for a Web Conference, enter 000-000-0000 as the Teleconference phone number and include the VOIP information in the Event Details. A web conference URL is needed to Book the Event.  If you are not using VoIP, a Teleconference number is required.

    West Corporation